What cost fee codes are available for receipting payments from photo enforcement vendors?


Cost Fee Codes are available for receipting payments for speed camera and red light photo enforcement violations.  Use these codes when the cases have been filed ONLY in the photo enforcement vendor's computer system and not filed in JIS. 




 Important Note:

If the cases have been filed by the court in JIS, the regular parking receipting screens (PTP and PBP) should be used for receipting all payments.  Each case will be updated with payment information.  Do not use the new codes discussed in this answer if the cases are filed in JIS.




 

Purpose 

The Cost Fee Codes and BARS codes are available to improve the accounting controls and tracking of revenue between the photo enforcement vendor and the court. 



Note: Be sure to complete the courts County Department Cross Reference (DCXT) for the BARS codes assocated with these Cost Fee Codes before use.



Payment Types 

There are two types of payments to process in JIS when the cases are filed only in the vendor's computer system:

  1. Payments received from defendants by the court, perhaps after a hearing.
    • The payments will be part of the court's physical bank deposit for the day.

  2. Payments deposited by the vendor directly into the court's bank account. 
    • This is usually a daily electronic transfer for payments on many cases.
    • The vendor provides the court with a detailed deposit/payment advice report. 

Receipting Procedures 

The Receipt Miscellaneous Payments (MSP) screen is used to receipt both payment types.  Be sure to erase any leftover case number in the navigator line so the receipt will be "non-case related." 

  • For payments received from defendants by the court, use the appropriate cost fee code:
    • RL1 - Red Light Photo - Defendant Pay
    • ***SC1 - Speed Camera Violation - Defendant Pay (Effective 12/1/2018)

Note: To keep the case up to date in the vendor's computer system, the payment made at the court would also need to be recorded in the vendor's computer system. 


  • For payments deposited by the vendor directly into the court's bank account, use the appropriate cost fee code:
    • RL2 - Red Light Photo - Vendor Pay
    • ***SC2 - Speed Camera Violation - Vendor Pay (Effective 12/1/2018

Note: It is suggested that the receipt be stapled to the vendor's advice report for easy reference if corrections need to be made later.


The receipts will be listed on the Cashier's Report for the staff person who performed the receipt.  Also, the cost fee codes have unique BARS codes in the "354-Parking" series and will be listed separately on the Remittance Summary Report:

  • RL1 - 354.00.41
  • RL2 - 354.00.42
  • ***SC1 - 354.00.43
  • ***SC2 - 354.00.44
Also, a Ledger Detail Report could be submitted for the BARS codes for research purposes if needed. In the JIS Online Manual, the Direct Deposit Transaction Processing (Courts of Limited Jurisdiction) section provides details on end-of-day processing and keeping direct deposit transactions separate from deposits made by the court.


Contact AOC Customer Services, 1-800-442-2169, Option 2-Accounting, or submit an eService incident if you have questions or need assistance.



 



 





 




RN id: 2003