eService Center - Administrative Office of the Courts

What BIT reports are available for disposed cases?

• The BIT Report Cases Disposed Three (3) Years Ago was created to help courts of limited jurisdiction locate cases that could potentially have the paper file destroyed. 
• The BIT Report Cases Disposed by Date Range was created for courts to run for any period prior to three years ago.  This will allow courts that have not utilized the Cases Disposed Three (3) Years Ago report to compile lists of older records.

Both reports are available in the CLJ Statewide folder.

How do I run the Cases Disposed Three (3) Years Ago report?

1. To run the report, click the report name. 
   • A prompt window will be displayed. 
2. From the Court Identification Code List, click the radial button for your court. 
3. Click the Run button. 

When the report runs, two tabs populate. The data displayed is different, depending on the tab being viewed.

The Summary tab displays the following data:

• Case Type
• Case Cause (Description)
• Case Count

The Cases tab displays the following data:

• Case Number
• Case Type Code
• Case Filed Date
• Defendant Name / Title
• Case Disposition Date
• LEA / Cause Code
• (Case) Last Update Date < 1 year*

*The Last Update Date will be blank unless the date that the case was last updated was within the last year. 

To export the report, click the Export button in the File Options.

How do I run the Cases Disposed by Date Range report?

1. To run the report, click the report name. 
   • A prompt window will be displayed. 
   • If a Court Identification Code is already selected, click the Reload the list values button to view the entire list.

1. From the Court Identification Code List, click the radial button for your court. 
2. Click the Enter Disposition Date (Start) tab.
   • The date range must be three years prior and not include the current month.  
   • For example, to run a report on January 29, 2025, the latest date to be included in the date range can be no later than December 31, 2021.  
   • Otherwise, no data will be returned in the report.

1. Click the Calendar  button.
2. Click the displayed year to access all years.
3. Select the Year.
4. Click the displayed month to access all months.
5. Select the Month.
6. Select the Day.
7. Click OK.
8. Click the Enter Disposition Date (End) tab.
9. Click the Calendar  button.
10. Click the displayed year to access all years.
11. Select the Year.
12. Click the displayed month to access all months.
13. Select the Month.
14. Select the Day.
15. Click OK.
16. Click the Run button. 

When the report runs, three tabs will appear.  The data displayed is different, depending on the tab being viewed.

The Summary Tab displays the following data:

• Case Type
• Case Cause (Description)
• Case Count

The Case tab displays the following data (excluding eTickets):

• Case Number
• Case Type Code
• Case Filed Date
• Defendant Name / Title
• Case Disposition Date
• LEA / Cause Code
• (Case) Last Update Date < 1 year - The Last Update Date will be blank unless an update occurred on the case within the last year.

The eTicket tab includes the same data as the Cases tabs but for eTickets only.

To export the report, click the Export button in the File Options.

Note: All tabs have additional disclaimers with information related to using this report temporarily and how the report was built.  Please take the time to reach each one (Image 9).

See Also:

The JIS Online Manual - Destruction of Records Report (Courts of Limited Jurisdiction)